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State Government

TRN :34843231 | 30 Jul, 2025

Tender Value : 17.76 Lacs

Trivandrum - Kerala

Tender for gem bids for office chair v3 q2, steel shelving cabinets adjustabletype confirming to is 3312 v4 q3, metal beds v3 q2 . . % % 4 4 /mse exemption for years ofexperience and turnoverno& % & % . . % % 4 4 /startup exemption for years ofexperience and turnoverno 5 5 & & /document requiredfrom sellercertificate requested in atc, oem authorizationcertificate, additional doc 1 requested in atc, additionaldoc 2 requested in atc, compliance of boq specificationand supporting documentin case any bidder is seeking exemption from experience /turnover criteria, the supporting documents to prove hiseligibility for exemption must be uploaded for evaluation bythe buyer7 7 9 9 : : ; ; & 9 & 9 < < 9 9 ; ; > >? ? % % /do you want to showdocuments uploaded by bidders to allbidders participated in bid?no -- b b c c 5 5 d d / minimum number ofbids required to disable automatic bidextension1 d /bid number: gem/2025/b/6405627; /dated: 15-07-2025 & & / bid document1 / 15 ; 9; 9 d d, , m m -- / / number of days for which bidwould be auto--extended7 o %o % ;5 ;5 ; ; /bid to ra enabledno 4 4 /type of bidtwo packet bid4 4 r r /primary product categoryoffice chair v3 s s & u & u /time allowed for technicalclarifications during technical evaluation2 days v v b b w w v v 4 4 / % % < 9 < 9 : : /inspection required byempanelled inspection authority / agenciespre-registered with gemno s s /estimated bid value1776000 s s w w /evaluation methoditem wise evaluation/ y & y & /arbitration clauseno /mediation clauseno //bid details /emd detail b /requiredno /epbg detail > /advisory bankstate bank of india 4 %/epbg percentage%5.00 b /duration of epbgrequired months.38a. , , \ v < ; / emd & performance securityshould bein favour of beneficiary, wherever it is applicable. \ \ /beneficiary : director, sctimstsree chitra tirunal institute for medical sciences and technology sctimst, thiruvananthapuram, departmentof science and technology dst, ministry of science and technologydirector, sctimst /splitting2 / 15 ; / bid splitting not applied. /mii purchase preference /mii purchase preferenceyes /mse purchase preference /mse purchase preferenceyes1. preference to make in india products for bids < 200 crore:preference shall be given to class 1 local supplieras defined in public procurement preference to make in india, order 2017 as amended from time to time and itssubsequent orders/notifications issued by concerned nodal ministry for specific goods/products. the minimumlocal content to qualify as a class 1 local supplier is denoted in the bid document. if the bidder wants to avail thepurchase preference, the bidder must upload a certificate from the oem regarding the percentage of the localcontent and the details of locations at which the local value addition is made along with their bid, failing whichno purchase preference shall be granted. in case the bid value is more than rs 10 crore, the declaration relatingto percentage of local content shall be certified by the statutory auditor or cost auditor, if the oem is a companyand by a practicing cost accountant or a chartered accountant for oems other than companies as per the publicprocurement preference to make-in -india order 2017 dated 04.06.2020. only class-i and class-ii local suppliersas per mii order dated 4.6.2020 will be eligible to bid. non - local suppliers as per mii order dated 04.06.2020 arenot eligible to participate. however, eligible micro and small enterprises will be allowed to participate .thebuyers are advised to refer the om no.f.1/4/2021-ppd dated 18.05.2023.om no.1 4 2021 ppd dated 18.05.2023 for compliance of concurrent application of public procurement policyfor micro and small enterprises order, 2012 and public procurement preference to make in india order, 2017. 2. purchase preference will be given to mses having valid udyam registration and whose credentials arevalidated online through udyam registration portal as defined in public procurement policy for micro and smallenterprises mses order, 2012 dated 23.03.2012 issued by ministry of micro, small and medium enterprises andits subsequent orders/notifications issued by concerned ministry. if the bidder wants to avail themselves of thepurchase preference, the bidder must be the manufacturer / oem of the offered product on gem. traders areexcluded from the purview of public procurement policy for micro and small enterprises and hence resellersoffering products manufactured by some other oem are not eligible for any purchase preference. in respect of bidfor services, the bidder must be the service provider of the offered service. relevant documentary evidence inthis regard shall be uploaded along with the bid in respect of the offered product or service and buyer will decideeligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. if l-1 isnot an mse and mse seller s has / have quoted price within l-1+ 15% selected by buyer of margin ofpurchase preference /price band defined in relevant policy, such mse seller shall be given opportunity to matchl-1 price and contract will be awarded for 25% selected by buyer percentage of total quantity. the buyers areadvised to refer the om no. f.1/4/2021-ppd dated 18.05.2023 om no.1 4 2021 ppd dated 18.05.2023 forcompliance of concurrent application of public procurement policy for micro and small enterprises order, 2012and public procurement preference to make in india order, 2017. benefits of mse will be allowed only if seller isvalidated on-line in gem profile as well as validated and approved by buyer after evaluation of documentssubmitted. 3. estimated bid value indicated above is being declared solely for the purpose of guidance on emd amount andfor determining the eligibility criteria related to turn over, past performance and project / past experience etc.this has no relevance or bearing on the price to be quoted by the bidders and is also not going to have anyimpact on bid participation. also this is not going to be used as a criteria in determining reasonableness ofquoted prices which would be determined by the buyer based on its own assessment of reasonableness andbased on competitive prices received in bid / ra process. s s s s / evaluation method item wise evaluation method contract will be awarded schedulewise and the determination of l1 will be done separately for each schedule.the details of item-consignee combination covered under each schedule are as under:3 / 15 s /evaluation schedules s /estimated value & / / item/category /quantityschedule 1208000office chair v332schedule 2800000steel shelving cabinets adjustable typeconfirming to is 3312 v432schedule 3768000metal beds v364office chair v3 32 pieces 5 5 1 2 & & % % % % ^ ^ < < % % 4 4 b b /minimum 50% and 20% localcontent required for qualifying as class 1 and class 2 local supplier respectively u u /technical specifications u / as per gem category speci cation /speci cation u u /specificationname b b s s /bid requirementallowed valuesgeneralrequirementchair typenon-revolving and non-tilting chair with armrest, non-revolving and non-tilting chair without armrestunderstructurechair understructure typecantilever, legsunderstructure materialerw tube conforming to is : 1161 latest, aluminiumpipe hollow section conforming to is: 1285 latest, stainless steel ss 202, stainless steel ss 304, stainless steel ss 316, mild steel, solid woodthe shape of tubularsection of understructureround, square, rectangular, elliptical, nasection sizediameter/sides ofunderstructure19 mm, 22 mm, 25 mm, 30 mm, 19x19 mm, 25x25mm, 30x30 mm, 25x15 mm, 30x12 mm, 30x15 mm, 30x20 mm, 45x19 mm, 35x15 mm, 38x20 mm, naunderstructure wallthickness mm1, 1.2, 1.6, 2, 2.5, 3, na for woodcastoryes, noseatseat materialmoulded pu, pu foam, mesh, caned, hot pressedplywooddensity of pu used in seatkg per cubic meter< 30, >30< 40, >40< 50, >50, nathickness of pu used inseat mm< 30, >30< 40, >40< 50, >50, naminimum seat height fromfloor surface mm< 400, >400< 500, >500width of seat mm< 400, >400< 450, >450depth of seat mm< 400, >400< 450, >450seat upholstery materialmesh fabrics, polyester fabric, leatherette, leatherette with spacer fabric, leather, caned, moulded pu4 / 15 backrestbackrest base framematerialmild steel frame, hot pressed plywood, solid wood, injection moulded plasticbackrest materialmoulded pu, pu foam, mesh, caned, hot pressedplywooddensity of pu used inbackrest kg per cubicmeter< 30, >30< 40, >40< 50, >50, nathickness of pu used inbackrest mm< 30, >30< 40, >40< 50, >50, nawidth of backrest mm< 400, >400< 450, >450backrest height from theseat level> 350< 450, >450< 550, >550backrest upholsterymaterialmesh fabrics, polyester fabric, leatherette, leatherette with spacer fabric, leather, caned, moulded puarmrestarmrest typeoverhanging armrest, continuous armrest, mouldedarmrest continuously fitted with seat and back, moulded t armrest fitted with seat bottom, mouldedarmrest mounted to frame, without armrestarmrest movementadjustable, fixed, without armrestswarrantywarranty period in numberof years1, 2, 3, 4, 5 or higher year /speci cation u u /specificationname b b s s /bid requirementallowed valuesadditional specification parameters - office chair v3 32 pieces specification parameternamebid requirement allowed valuesremarksdetailed specification is included in buyer added bid specific atc. biddersshould submit declaration regarding the compliance of the specification.* bidders offering must also comply with the additional specification parameters mentioned above. //o ; a o ; a /consignees/reporting officer and quantity5. .5. ./s.no. //o ; a o ; a /consigneereporting/officer /address /quantity; ; ; ; /deliverydays1shiju v s695011, sree chitra tirunalinstitute for medical scienceand technology, medicalcollege po, trivandrum3230steel shelving cabinets adjustable type confirming to is 3312 v4 32 pieces 5 / 15 5 5 1 2 & & % % % % ^ ^ < < % % 4 4 b b /minimum 50% and 20% localcontent required for qualifying as class 1 and class 2 local supplier respectively u u /technical specifications* u / as per gem category speci cation /speci cation u u /specificationname b b s s /bid requirementallowed valuesstandards andcertificationsgoverning standardconformity to is 3312generictypes of shelving cabinetsdimensions are withoutpedestal heightsmall 1150 mm x 760 mm x 430 mm, large 1855mm x 910 mm x 480 mmavailability of drawersyes, noavailability of lockersyes, noadditional specification parameters - steel shelving cabinets adjustable type confirming to is3312 v4 32 pieces specification parameternamebid requirement allowed valuesremarksdetailed specification is included in buyer added bid specific atc. biddersshould submit declaration regarding the compliance of the specification.* bidders offering must also comply with the additional specification parameters mentioned above. //o ; a o ; a /consignees/reporting officer and quantity5. .5. ./s.no. //o ; a o ; a /consigneereporting/officer /address /quantity; ; ; ; /deliverydays1priya p695011, sree chitra tirunalinstitute for medical scienceand technology, medicalcollege po, triavndrum3230metal beds v3 64 pieces 5 5 1 2 & & % % % % ^ ^ < < % % 4 4 b b /minimum 50% and 20% localcontent required for qualifying as class 1 and class 2 local supplier respectively u u /technical specifications* u / as per gem category speci cation6 / 15 /speci cation u u /specificationname b b s s /bid requirementallowed valuesgenerictype of metal bedmetal bed, metal bed with headboard only, metal bedwith footboard only, metal bed with headboard andfootboard, metal bed with headboard, footboard andcanopysize category of metal bedsingle, double, queen size, king size, super king sizeoverall length of bed inmm1800 - 1850 mm, 1850 - 1900 mm, 1900 - 1950 mm, 1950 - 2000 mmoverall width of bed inmm750 - 900 mm 2.5 to 3 ft, 900 - 1050 mm 3 to 3.5ft, 1050 - 1200 mm 3.5 to 4 ft, 1200 - 1350 mm 4to 4.5 ft, 1350 - 1500 mm 4.5 to 5 ft, 1500 - 1650mm 5 to 5.4 ft, 1650 - 1800 mm 5.4 to 6 ft, 1800 -1950 mm 6 to 6.4 ft, 1950 - 2100 mm 6.4 to 6.9 ftoverall height of bed frominstallation level in mm150 - 200 mm, 200 - 250 mm, 250 - 300 mm, 300 -350 mm, 350 - 400 mm, 400 - 450 mm, 450 - 500mm, 500 - 550 mm, 550 - 600 mmavailability of headboardyes, noavailability of footboardyes, nometal bed framematerial of bed frameincluding legsmild steel, aluminium, wrought ironmetal bedmattress supportpaneltype of bed mattresssupporthorizontal beams only, vertical beams only, crossbeams - horizontal & vertical combomaterial of bed mattresssupport panelmild steel, aluminium, wrought ironmetal bedheadboardmaterial of bed headboardframemild steel, aluminium, wrought iron, nametal bedfootboardmaterial of bed footboardframemild steel, aluminium, wrought iron, naadditional specification parameters - metal beds v3 64 pieces specification parameternamebid requirement allowed valuesremarksdetailed specification is included in buyer added bid specific atc. biddersshould submit declaration regarding the compliance of the specification.* bidders offering must also comply with the additional specification parameters mentioned above. //o ; a o ; a /consignees/reporting officer and quantity7 / 15 . .5. ./s.no. //o ; a o ; a /consigneereporting/officer /address /quantity; ; ; ; /deliverydays1shiju v s695011, sree chitra tirunalinstitute for medical scienceand technology, medicalcollege po, trivandrum6430special terms and conditions-version:1 effective from 25-06-2024 for category office chair v31. special terms and conditions1. the colours for the seat and back, are speci ed based on the procurement done by various buyerson gem. 2. sellers are advised to refrain from uploading any catalogue selecting image colour other than theoption chosen for the catalogue, as available in the category. any mismanagement of this will betreated seriously as per gem policies.3. in case buyer requires to buy any other colour not covered in the category, same may be speci edunder additional parameters while creating the bid. the colours mentioned in the additionalparameters by the buyer in the bid shall prevail over the colours indicated in the catalogue.4. sellers are advised to check the complete bid document while offering their prices.5 5 : : d d/buyer added bid specific terms and conditions1. genericoption clause: the purchaser reserves the right to increase or decrease the quantity to be ordered upto 25 percent of bid quantity at the time of placement of contract. the purchaser also reserves the right toincrease the ordered quantity up to 25% of the contracted quantity during the currency of the contract atthe contracted rates. the delivery period of quantity shall commence from the last date of originaldelivery order and in cases where option clause is exercised during the extended delivery period theadditional time shall commence from the last date of extended delivery period. the additional deliverytime shall be increased quantity original quantity original delivery period in days, subject tominimum of 30 days. if the original delivery period is less than 30 days, the additional time equals theoriginal delivery period. the purchaser may extend this calculated delivery duration up to the originaldelivery period while exercising the option clause. bidders must comply with these terms.2. genericbidder financial standing: the bidder should not be under liquidation, court receivership or similarproceedings, should not be bankrupt. bidder to upload undertaking to this effect with bid.3. genericbidders shall quote only those products part of service delivery in the bid which are not obsolete in themarket and has at least 7 years residual market life i.e. the offered product shall not be declared end-of-life by the oem before this period.4. certificatesbidders offer is liable to be rejected if they dont upload any of the certificates / documents sought in thebid document, atc and corrigendum if any.5. genericbidders are advised to check applicable gst on their own before quoting. buyer will not take any8 / 15 responsibility in this regards. gst reimbursement will be as per actuals or as per applicable rateswhichever is lower, subject to the maximum of quoted gst %.6. buyer added bid specific atcbuyer added text based atc clausesa. bidders are advised to quote prices as per technical specification and additional specification. bidders should not include price bid in the technical bid. the price format to be submitted along with financial bid only. if any of the price components disclosed in the technical bid, the bid will summarily be rejected and thebidder will be disqualified from further bidding process.b. bidders should submit the manufacturers authorization in attached format- a buyer uploaded atc documentc. liquidated damages:if the supplier fails to deliver or install/commission any or all the goods or fails to perform the services within the time frames incorporated in the purchase order, the purchaser shall, without prejudice to other rights and remedies available to the purchaser under the contract, deduct from the contract price, asliquidated damages, a sum equivalent to 0.5% per week of delay or part thereof on delayed supply of goods, installation, commissioning and/or services until actual delivery or performance subject to a maximum of 10 % of the contract price. once the maximum is reached purchaser may consider termination of the contract.if any delay by the supplier is maintained its contractual obligations towards delivery of goods andperformance of services shall render the supplier liable to any or all of the following sanctions:a. imposition of liquidated damages, b. forfeiture of its performance security andc. termination of the contract for defaultd. sctimst reserves the right to ask for a free demonstration of the quoted equipment/ items after giving reasonable time to the bidder at a pre-determined place acceptable to the purchaser or at a site in case of non-portable and heavy equipment for evaluating the technical compatibility as per the bidding documentspeci cations, professionalism and quality of work of the bidder for technically qualifying for opening the price bid. sctimst reserves the right to accept/ reject the bid based on the product/ site evaluation as stated above.1 2 door storage cupboards. indent no: 1 qty 32 supply & installation of 2 door cupboards the storage size should be 900w x 507d x 1950ht +/-1 mm. storage should be completely knock down construction. storage skirting should be removableand to cover integral legs and legs should be fitted with screw type leveller. storage should be made from combination of crca 0.8 mm & 0.6 mm thickness. storage door should be provided with steel hinge door. door lock should be 3-way 90 degree removable key type cam lock &locking mechanism and handle should be base aesthetically appealing, ergonomic, flush with door made from zinc alloy.9 / 15 one locker should be placed in the rh side of the storage with hinge door and 2-way cam lock with knob type handle top side full shelf should be fixed and adjustable half shelves 1 no on rh side of the storage & 2 no s on lh side of vertical partition. one number hanging rod should be provided on left half of partition below top shelf & another one on right half below locker both mounted on snap-ontype plastic brackets. storage nish should be epoxy powder coated to the thickness of 50 microns +/-10. product should be certified by bifma, greenguard, greenpro, aiota, and iaq2 cantilever chair. indent no.3 qty 32 supply &installation of non revolving chair the chair seat should be made of injection moulded in glass lled polypropylene compound which is upholstered with fabric upholstery covers and moulded polyurethane foam. the chair back should be injection moulded in glass lled polypropylene compound which is upholstered with mesh fabric seat size should be: 50 cm. d x48 cm. w back size should be: 53 cm. w x 39 cm. d the foam should be high-resilience polyurethane moulded with density 45+/-2 kg/m and hardness 16+/-2 kgf as per is: 7888 for 25% compression. chair under structure should be cantilever with powder coateddft 50 10 microns welded tubular main frame is made from 2.54 0.03 cm x 0.2 0.016cm and 1.9 0.3mm x 0.12 0.0096 cm with mild steel electric resistance welding tube. the armrest should be made of glass filled polypropylene compound andassembled over the tubular frame the chair shoes should be made of glass lled polypropylene compound with and pressed fitted with tubular frame. felt is provided below the shoes. 10 / 15 3 single bed with head and footboard. indent no.4 qty 64 supply & installation of single size metal bed. the bed size should be 2080w x 925d x 385 ht +/-1 mm. bed should be completely knock down construction with metal frame material. metal frame size should be mild steel pipe 25.4x 50.8 x 1.2 thk, mild steel pipe 19.05x 19.05 x 0.8 thk and angle 20x20x1.6 thk +/-0.1mm. bed should be provided with headboard & footboard bed nish should be epoxy powder coated to the thickness of 50 microns +/-10. product should be certi ed by bifma, green guard, green pro, aiota, and iaq additional terms and conditions1 the bidder participating in the tender should be an oem or an authorized dealer. upload manufacturer authorization: wherever authorized distributors are submitting the bid, manufacturers authorization form maf/certi cate withoem details shall also be uploaded.2 splitting up of bid items is not possible. bidder shall quote for all products mentioned in the bill of quantity. bidders o er is liable to be rejected if theydo not quote for all products mentioned in bill of quantity boq.3 bidder should upload speci cation and catalogues of the quoted products. bidder should provide the available colour options for the o ered chairs, lpsc reserves the right to choose the colours from the available options for the above items and the same will be mentioned in the p.o. 4 service escalation matrix of the bidder should be provided with o ce set up and warehouse details in kerala. registration certi cate also to be submitted as documentary evidence.5 the supplied products should be designed and tested as per bifma standards for comfort, safety, and durability.6 the bidder/oem should have manufacturing facility in india and they shall manufacture in accordance with iso 9001:2015, 14001:2015, 45001:2018 and 500o1:2018follow safety norms in accordance of ohsas7 the bidder/ oem should have green guard, aiota, iaq, green pro and griha certi cation for the o ered furniture which are in accordance with environment requirements and recognized under ministry of new and renewable energy.11 / 15 the bidder / oem themselves or through resellers, should have executed project for supply and installation / commissioning of same or

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