Notice Inviting Tender (NIT) by the Government Departments Of West Bengal for Work Related To The Outdoor Programme On Bangla Moder Gorbo, To Be Held At Darjeeling-1 Alluminium Hanger for 3 days 1.01 Construction of a tarpaulin shed hanger for Stage, audience area, stalls, exhibition, green room and office room having 16000 Sq.ft. area (200 ft. X 80 ft. X 28 ft. height at the center and 16 ft. height at the circumference) to be constructed with durable alluminium including transportation 2 IRON STAGE for 3 days: 2.01 Wooden platform on iron structure base for performing stage with iron legs (32x24x4h) 2.02 Wooden platform on iron structure base for LED with iron legs (20x4x5h) 2.03 Platform for outbox Speaker (4x4x3) with proper masking 2.04 Covered area for light, sound & other console 3 Meter Room for 3 days : 3.01 20x10x10 tarpaulin shedded bamboo structure 4 GREEN ROOM for 3 days ; 4.01 40x10x10 Green room with octanum wall with platform and all necessary eminities with 2 components (Male and Female) 5 OFFICE ROOM for 3 days : 5.01 20x10x10 octanum wall and platform 6 BACKDROP: 6.01 Thematic set 3D Backdrop of main Dias (440 sqft.) 7 FLOWER DECORATION for 3 days : 7.01 Floral decoration in front of the stage with original and artificial flowers 8 MUSKING for 3 days : 8.01 Cloth musking with bamboo structure 4500 sqft 9 Truss for 3 days : 9.01 18+18+18+36 Goalpost for Stage, 16+16+32 goalpost for light 9.02 12+ 8 T Truss for stage light (2 Nos) 9.03 16+ 8 T Truss for special illumination on outside venue (4 Nos) 10 SOUND for 3 days : 10.01 Stage Monitor 10.02 Outbox Speaker top and low 10.03 Amplifier 10.04 Microphone on stand 10.05 Cordless Microphone 10.06 Audio mixer (48 channel) 10.07 DVD player with USB and VGA port support 10.08 Power Board 10.09 Other Accessories like main cable, mixer port, inbox cable, transmeter, spliter, feedback cutter, microphone code for sound system 10.1 Voltage stabilizer(10KW) 10.11 Sound Engineer 10.12 1 pair sound system for outside LED 11 LIGHT (STAGE & VENUE) Stage Light for 3 days: 11.01 LED Par For stage 11.02 LED Face Par 11.03 Surphy 16 R with digital gobo 11.04 Light Engineer 11.05 Haze machine 12 Venue Light for 3 days : 12.01 400 watt LED metal for Venue and outside 12.02 Rice chain for outside venue 13 Stand Fan with safty net for 3 days : 13.01 For Green Room, VIP room 13.02 For stage, audience, stalls 13.03 Power Board 14 POWER for 3 days 14.01 65 KVA for Stage sound + 1 back up (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 14.02 125 KVA for stage light (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 14.03 WBSEDCL charges (As actual) 15 BRANDING City Branding: (with transportation, Labour & fixing) 15.01 wooden hoarding with flex printing (10x5) 15.02 3D Cut-out 4x12 16 BRANDING Venue Branding: (with labour & fixing) 16.01 Standee (iron structure with flex printing) 4x8 16.02 Wooden hoarding (with flex printing ) 8x6 16.03 Walkway Pillar (with flex printing) 10x4x4 16.04 Venue gate (iron/wooden structure with flex branding) 16.05 Programme schedule (wooden structure with flex printing) 10x5 16.06 Facia and Flex musking for all stalls, Green Room, Office Room and exhibition area 16.07 3D Stage Skirting with flex 32x24x24x4 16.08 LED raiser flex musking 24x4x4 (152 sqft) 16.09 Flag on rope 17 Printing & Others: 17.01 Batch 6x4 with printed ribbon 17.02 Car Sticker 7x5 17.03 Directional Signage flex with wooden framing: VOS (2x1.5) 17.04 Signage for Sitting area (4 colour print) 18 CAMERA, LED, PLASMA & CONNECTIVITY for 3 days : 18.01 Still camera HD with camera man 18.02 Video camera HD with camera man and attendent 18.03 Still Documentation DVD with editing 18.04 Video Documentation DVD with editing 18.05 P3 LED for Projection 18.06 Laptop with connectivity 18.07 DOP & team for 1 days for entire light scheming 18.08 Cabling & Technician 19 MISC. for 3 days : 19.01 Notation stand 19.02 Decorative podium 19.03 Mirror for green room 19.04 Walky-Talky 19.05 Fire Extinguisher with proper filling 19.06 Bio toilet with light and sufficient water supply and including transportation & cleaner 20 MANPOWER including transportation, lodging & fooding: 20.01 Supervisor for 5 days 20.02 Incharge for 5 days 20.03 Event Boys for 3 days 20.04 Security for 5days (2 shift x 4 heads x 5 days) 21 ARTIST & Musician Hospitality, Transportation, Accomodation & Food for 3 days: 21.01 Transportation / movement of Artiste, Guests by AC Car/ Train (2Ac) facilities from Kolkata to the venue & return Luxury AC Vehicles to receive the guest/artists from their house to the railway station of Kolkata & same from Station of the destination station to the programme confirmation of artistes maybe at last time. Tatkal booking may also be required on emergency. Total nos. of Artiste/ Guests may be change on urgent basis. All tickets has to be confirmed on urgent basis and name of the Artistes also may change at last minute of the programme including local transportation. Accommodation/ Nightstay & Food of all Artiste/Performer/Guests who will move from Kolkata in AC Suite/ similar category room 21.02 Transportation / movement of Musician by AC Car/ Train (3Ac) facilities from Kolkata to the venue & return AC Vehicles to receive the musician from their house to the railway station of Kolkata & same from Station of the destination station to the programme Confirmation of musician maybe at last time Tatkal booking may also be required on emergency. Total nos. of musician may be change on urgent basis. All tickets has to be confirmed on urgent basis and name of the musician also may change at last minute of the programme including local transportation.Accommodation/ Nightstay & Food of Musician who will move from Kolkata in AC category room 21.03 Transportation / movement of Officials by AC Car/ Train (2Ac) facilities from Kolkata to the venue & return Luxury AC Vehicles to receive the officials from their house to the railway station of Kolkata & same from Station of the destination station. Tatkal booking may also be required on emergency. Total nos. of officials may be changed on urgent basis. All tickets has to be confirmed on urgent basis and name of the Officials also may change at last minute of the programme including local transportation. Accommodation/ Nightstay & Food of all officials who will move from Kolkata in AC Suite/ similar category room 21.04 Attache for artist (for 6 artists 3 days) 22 STALL for 3 days : 22.01 10x10 octanum stall, platform, carpet on floor, 2 exhibition chair, 2 exhibition table, sufficient light, 2 nos 15 AMP power board 22.02 100x10 exhibition area with octanum, platform, carpet, top back side musking, front facia, leg, faciaside with thematic & special illumination 22.03 Thematic stall with asthetic design (size: 8x8), look & feel, installation, thematic illumination 23 Digital outreach as a Promotional Campaign in Social Media 23.01 Charges for concept designing, strategic management (audience segmentation; detailed demographic targetting; identification of potential audience/ viewers etc.) and supervision/ monitoring of whole campaign by competent personnel. 23.02 Customization/creation of suitable number of contents (visuals/ reels/ stories etc.) as per instruction of Department for different social media with required camera, drone, light & sound. Direction with proper skilled set-up/ man-power, composing & editing of files/content with proper background sound & colour correction for the event/ programme having three days duration in North Bengal districts (Department reserves the right to fix the number of content as per actual requirement and nature of event. Selected bidder will be binding to execute the work on the basis of lowest discovered rate) 23.03 Boosting (technical and strategic initiative for improvement of viewership) of posts/ contents in social media viz. Facebook, Instagram, X, Youtube and other social media prior to the event/ during the event/ after completion of the event as per instruction of I & C.A. Deptt. (authenticated transaction receipt is to be furnished being charge of boosting; payment will be made on actual basis). Boosting work is to be done maintaining close liaison with Nodal Officer of the event. Department may issue instruction to continue the boosting work at any stage in respect of the event after tracking performance of boosting. 24 Govt. taxes 24.01 Including all Govt. taxes in Howrah - West Bengal has been published.
The last date of this tender is 23/05/2025, work value is  0 (Refer Doc) INR, EMD is  105000 INR and tender document fees is  0 (Refer Doc) INR
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